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101 E. Victoria St

(google map)

compensation: $15.00/hour
employment type: part-time

OFFICE ASSISTANT
Apparel company based in downtown Santa Barbara is seeking a part-time office assistant.

Major Responsibilities:
• Provide home-office reception, phone and email support to sales reps, vendors and retail customers
• Maintain on-site product showroom/display area
• Assist with all stages of order processing: key orders, send order confirmations, pick/pack/ship orders, manage RMAs/returns and repackaging
• Participate in seasonal efforts to book sales appointment calls
• Help maintain contact database with sales activities each season
• Prepare sales activity/tracking and business operations reports
• Assist production team with sample processing, organization and distribution
• Help maintain raw materials and product database
• Participate in finished goods and raw materials inventories; update systems accordingly
• Coordinate accounts receivable billing and statement mailings; follow up on past due accounts
• Assist with team members' expense report preparation
• Prepare commission reports for sales department
• Assist with meeting and trade show planning and logistics; materials preparation, shipping, booth set-up, lodging, transportation, etc.
• Assist with website content updates
• Run errands
• Perform other duties as assigned

Job Requirements/Qualifications:
• 1-2 years experience in administrative assistant role; or BS or BA degree
• Ability to take direction and follow procedures with consistency and care
• Proactive problem problem-solving and critical thinking skills
• Strong computer skills and the ability to obtain information from various systems is a must
• Must be proficient with Microsoft Excel
• Ability to effectively communicate in written and verbal form with a diverse audience
• Detail oriented with strong follow through. Able to multi-task and prioritize work continuously in a changing and fast-paced environment
• Positive, can do attitude

Working Conditions:
• Standard office working environment
• Moving boxes of products for shipping; ability to lift 20 pounds unassisted
• Standard workday from 8:30 AM - 5:30 PM with flexibility to work outside set hours when needed; occasional travel to include weekends
• Must have valid drivers license and means of transportation for running errands



  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6767850276

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